Marketing
Agency Invoice Template
Project-based billing with a side rail.
Invoice
Invoice #
2026-0001
Issued
2026-10-29
Due
2026-11-12
Total
$2,730.00
From
Your Business Ltd
12 Market Street Your city
billing@example.com
Bill to
Client Company Inc
480 Harbour Road Client city
accounts@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Website design: discovery & wireframes | 1 | $1,200.00 | $1,200.00 |
| Frontend development (hours) | 18 | $85.00 | $1,530.00 |
Notes
Thank you for your business. Payment via bank transfer or card.
Terms
Net 14. Late payments incur 2% interest per month.
Authorised signature
About this template
Agency is built for marketing and creative agencies: metadata sits in a side rail so multi-line project and retainer invoices get full table width.
Style: Agency. Best fit for Marketing work when you need a print-ready PDF that matches the live preview above.
Content reviewed 19 October 2026
Who it suits
- Marketing agencies
- Dev shops
- Consultancies
Real billing scenario
A marketing agency invoices a retainer plus a one-off campaign production fee. The side rail keeps campaign codes visible without crowding the description column.
Example line items
- Monthly retainer: October
- Campaign production: Autumn launch
- Paid media management fee
Fields worth including
- Campaign code
- Retainer period
- Media vs fees separation
Common mistakes with this layout
- Mixing pass-through ad spend with agency fees on one line
- No campaign code when the client runs multiple brands
Project billing with room to explain
Agency puts metadata in a side rail so the main column stays wide for multi-line scopes, ideal for marketing agencies, dev shops and consultancies that invoice retainers, media, and production on the same PDF. Clients can read the story of the work without hunting past a cramped table.
Layout details
- Sidebar for invoice number, dates and key references.
- Wide item table for long descriptions and phase names.
- Accent colour that brands without overwhelming type.
- Clear totals that survive long scopes.
Typical billing scenarios
Monthly retainers plus project overages, campaign launches, development sprints, and pass-through media with a management fee. Separate agency fee, media, and tools so finance can code expenses correctly.
Filling tips
Reference the SOW or campaign name in the first line. If hours exceeded a cap, show approved overage as its own line with the approval date in the description. Keep the sidebar fields complete. Empty PO fields look unfinished to client finance teams.
When to pick something else
Choose Ocean for a teal consultant variant of the sidebar idea. Choose Creative when the invoice should feel expressive. Choose Corporate for enterprise procurement that prefers split headers over side rails.
Use the Agency template in the generator for retainer and project PDFs.
How to use it
- Open this template in the generator.
- Fill bill-from, bill-to, line items, tax and payment notes.
- Confirm the live preview, then download the matching PDF.
Invoice data stays in your browser on nextfreeinvoicegenerator.com. No account is required to create or download. Need a number sequence first? Use the invoice number generator.