Laundry Invoice Template: Wash and Fold, Per Pound Pricing

Quick answer: A laundry invoice template bills a customer for wash and fold or laundry services. It shows each order's date and weight in pounds at the per-pound rate, any minimum charge, per-piece items such as comforters, add-ons like stain treatment or same-day service, pickup and delivery fees, sales tax where applicable, and the total due or payment received.

Laundry services run on volume and repeat customers. A household might use you every week; an Airbnb host or a salon might send hundreds of pounds a month. Either way, the invoice has to be accurate about weights, simple to read, and easy to pay. This guide covers what a laundry invoice needs, how per-pound pricing and minimums work, worked examples for a household and a commercial account, and the mistakes that cause disputes.

What is a laundry service invoice?

A laundry service invoice is a bill from a wash and fold service, laundromat with drop-off service, or laundry pickup and delivery business. It covers:

• Wash and fold, priced per pound.
• Per-piece items: comforters, duvets, pillows, blankets, rugs, sleeping bags.
• Add-ons: stain treatment, special detergents, hang-dry, ironing, rush service.
• Logistics: pickup and delivery, bags or hampers.
• Commercial work: linens and towels for rentals, salons, gyms, spas, restaurants and offices.

Retail customers often pay at drop-off or through an app, so a receipt is enough. Commercial clients, subscriptions and delivery customers on account need proper invoices. If you are setting up a business, our guide on how to start a laundromat covers equipment, leases and adding wash and fold.

What should a laundry invoice include?

Field	Example
Business details	Name, address, phone, email, website or app
Invoice details	Invoice number, date, due date, account number for commercial clients
Customer	Name, pickup and delivery address, contact
Order lines	Order or ticket number, pickup date, weight in pounds, rate, amount
Per-piece items	Item, quantity, price each
Add-ons	Stain treatment, hypoallergenic detergent, hang-dry, rush
Fees	Pickup and delivery, minimum order adjustment, lost bag fee
Totals	Subtotal, tax if applicable, tips if collected, total, payments, balance
Terms	Payment terms, liability limits, items not accepted, unclaimed laundry policy

The order or ticket number on each line is the link between the scale, the bag and the bill. If a customer questions a weight, you can go straight to the ticket.

How much do laundry services charge per pound?

Wash and fold pricing varies by city, service level and whether pickup and delivery is included. The structure below is illustrative only; research local competitors and your own costs (labor per pound, utilities, detergent, equipment and drivers) before setting rates.

Service	Common unit	Illustrative range
Drop-off wash and fold	Per pound	$1.25 to $2.50
Pickup and delivery wash and fold	Per pound	$1.75 to $3.00
Minimum order	Pounds or dollars	10 to 20 lb, or $20 to $40
Comforter or duvet	Per piece	$15 to $35
Bed pillow	Per piece	$5 to $12
Stain treatment	Per item	$2 to $5
Same-day or rush	Per pound or flat	Surcharge
Commercial linens	Per pound or per piece	Contract rate

Commercial rates are usually lower per pound in exchange for volume and a regular schedule. Use our guide to calculating profit margin to check that a discounted contract rate still covers labor and utilities, and keep your public rates in a price list.

Laundry invoice example: household wash and fold

A household customer uses pickup and delivery once. Prices are illustrative, and this example state does not tax laundry services.

Invoice LD-2026-1184 | Picked up: October 20, 2026 | Delivered: October 21, 2026 | Paid by card on file

Description	Qty	Rate	Amount
Wash and fold, ticket 55821 (weighed dry at pickup)	23 lb	$2.00	$46.00
Queen comforter	1	$25.00	$25.00
Stain treatment	2	$3.00	$6.00
Hypoallergenic detergent	1	$3.00	$3.00
Pickup and delivery	1	$5.99	$5.99
Total charged October 21, 2026			$85.99

Laundry invoice example: monthly commercial account

A short-term rental host has weekly pickups of sheets and towels. The service bills monthly on net 15 terms at a contract rate of $1.60 per pound. Prices are illustrative.

Invoice LD-2026-C-031 | Account: Harbor View Rentals | Period: October 1 to 31, 2026 | Issued: November 1, 2026 | Due: November 16, 2026

Date and ticket	Description	Qty	Rate	Amount
Oct 1, T-7701	Linens and towels, wash and fold	96 lb	$1.60	$153.60
Oct 8, T-7764	Linens and towels, wash and fold	104 lb	$1.60	$166.40
Oct 15, T-7829	Linens and towels, wash and fold	110 lb	$1.60	$176.00
Oct 22, T-7893	Linens and towels, wash and fold	102 lb	$1.60	$163.20
Oct 1 to 22	Duvets, per piece	6	$25.00	$150.00
Oct 1 to 22	Stain treatment	8	$3.00	$24.00
Oct 1 to 22	Pickup and delivery	4	$10.00	$40.00
	Total due by November 16, 2026			$873.20

Total weight is 412 pounds, or $659.20 of wash and fold. Listing each ticket with its date lets the host match pickups to guest turnovers. If the October 29 pickup were skipped because of no bookings, the invoice simply shows four lines instead of five. For clients like this, our guide to recurring invoices explains how to automate the monthly cycle, and a statement of account helps when several invoices are open. Rental hosts can also see how their own guests are billed in our vacation rental invoice template.

You can create both invoice types in the free invoice generator by adding one line per ticket.

How to set up a commercial laundry account

Commercial accounts, such as rental hosts, salons, gyms, spas, restaurants and small clinics, can provide steady volume, but they need structure from the start:

1. Agree a written rate sheet: per-pound rate, per-piece items, minimum per pickup, rush charges and delivery fees.
2. Set the schedule: pickup days, turnaround time and who signs for deliveries.
3. Collect billing details: legal business name, billing email, any PO number and the person who approves invoices.
4. Set payment terms: card on file, or net 15 or net 30 for established accounts, with a late fee stated in advance.
5. Define liability: what happens to lost or damaged linens and how claims are reported.

Then invoice on a fixed cycle (weekly or monthly) with one line per ticket. Regular, predictable invoices with the same layout every period get approved and paid faster than irregular ones.

How to bill laundry subscriptions and memberships

Subscriptions are increasingly common in wash and fold, especially for busy households and students. A plan might include 60 pounds per month for a fixed price, with extra pounds billed at a reduced rate. The invoice should show the plan, what was included and any overage, so customers see the value of staying subscribed.

Line	Qty	Rate	Amount
Monthly plan, November 2026 (includes 60 lb and weekly pickup)	1	$99.00	$99.00
Overage, October 2026 (72 lb used, 12 lb over plan)	12 lb	$1.75	$21.00
Total charged November 1, 2026			$120.00

The plan is billed in advance and overage in arrears, which is the usual pattern for usage-based plans. State whether unused pounds roll over, how to pause or cancel, and when the card is charged. If you change plan prices, give notice before the next billing date. Our guide to usage-based billing invoices covers the general structure.

How should you price pickup and delivery?

Pickup and delivery is often where a laundry service wins or loses money, because driver time and fuel are paid on every trip regardless of order size. Common approaches:

• Flat fee per trip, such as a few dollars, often waived above a minimum order.
• Built into a higher per-pound rate for delivery customers, with no separate fee.
• Zone pricing, with a higher fee for addresses outside your core route.
• Route days, where pickups in each neighborhood happen on set days, keeping routes efficient.

Whichever method you choose, show the fee as its own invoice line, even when it is zero, so customers see the value. If drivers are employees and customers can tip, keep tips on a separate line and pass them through in payroll.

Is laundry service taxable?

Sales tax on laundry is set at the state level and sometimes the local level, and the rules differ more than most owners expect. Some states tax laundry and dry cleaning as a service, others exempt them, and some treat self-service coin laundry differently from attended wash and fold. Delivery fees and products sold (detergent, bags) may have their own rules. Check your state revenue department's guidance, and see our overview of sales tax on services by state. This is general information, not tax advice.

How to protect your laundry business on the invoice

Damage and loss claims are the main source of disputes for laundry services. Put clear terms on your order form, website and invoice:

• Items not accepted: dry-clean-only garments, leather, heavily soiled items with hazardous materials, items with valuables in pockets.
• Care labels: you wash according to care labels. The FTC Care Labeling Rule requires most textile clothing sold in the US to carry care instructions.
• Liability limit: a cap per item or per order, and a deadline for reporting problems (for example, 48 hours after delivery).
• Weights: how you weigh, and that the bag weight is deducted.
• Unclaimed laundry: how long you hold it and any storage charges.

How to create a laundry invoice step by step

1. Weigh and ticket each order at pickup or drop-off.
2. Add one line per ticket with date, weight and rate.
3. Add per-piece items and add-ons separately.
4. Apply a minimum order adjustment if the order is below your minimum.
5. Add pickup and delivery fees.
6. Apply tax if your state taxes laundry services.
7. Record tips separately if customers add them.
8. Set terms: paid at delivery, card on file, or net 15 or net 30 for commercial accounts.

Common laundry invoicing mistakes

• No weight on the invoice. Customers cannot check a per-pound bill without it.
• Weighing with the bag. Deduct the bag weight or customers will notice the difference.
• One line per month for commercial clients. List each pickup so they can reconcile.
• Mixing tips into revenue. Keep tips separate for payroll and tax records.
• Charging minimums without stating them. Publish the minimum before the first order.
• No liability terms. One expensive damaged garment can cost more than a month of profit from that customer.

Many laundry businesses also offer cleaning or linen services to rental hosts and offices. Our cleaning service invoice template shows how cleaners bill recurring visits, which pairs well with linen service.

A good laundry invoice template makes per-pound pricing transparent, ties every charge to a ticket and weight, and turns commercial accounts into simple monthly bills. Create yours with our free invoice generator. It is free, needs no sign-up, and builds a PDF in your browser that you can download and send to household or business customers.