Please Find Attached Invoice: Email Wording Examples

"Please find attached invoice" is the most common opening line for sending a bill by email, and it is perfectly correct. The phrase tells the client a document is attached, but on its own it does little to get you paid. A good invoice email pairs that line, or a more natural alternative, with the invoice number, amount, due date and payment method, so the reader can approve and pay without opening anything else.

Below you will find wording examples for the most common situations, from a first invoice to a new client to resending a copy, plus the details every invoice email should contain and the mistakes that slow payment down.

What "please find attached invoice" means and when to use it

The phrase is a polite instruction: look at the file attached to this email. It is formal, slightly old-fashioned, and safe in almost any business context. Large companies, public bodies and accounts payable teams see it every day, so it never looks out of place.

Where it falls short is warmth. To a client you speak with weekly, "Please find attached" can read like a form letter. In those cases a plainer sentence works better. The key point is that the opening line matters far less than what follows it. An email that says "Please find attached invoice" and nothing else forces the client to open the PDF to learn what they owe and when.

Formal and natural alternatives

Tone	Opening line	Best for
Formal	Please find attached invoice INV-1042 for the March retainer.	Corporate clients, accounts payable inboxes
Formal	Please find attached our invoice for the services described below.	First invoice to a new organisation
Neutral	I have attached invoice INV-1042 for the work completed in March.	Most clients
Neutral	Attached is invoice INV-1042, due on 2 April.	Repeat billing
Friendly	Here is the invoice for this month, attached as a PDF.	Long-standing small clients
Friendly	Thanks again for a great project. Your invoice is attached.	End of a one-off job

What every invoice email should include

Whatever greeting you choose, the body of the email should let someone pay or approve the invoice without opening the attachment. That means five details:

1. Invoice number, so the client can reference it in their system and in the payment.
2. Amount due, including currency, for example "USD 1,850.00".
3. Due date as a calendar date, not only "Net 30". Our guide to invoice payment terms explains how to convert terms into dates.
4. What it covers: project name, period, or the client's purchase order number.
5. How to pay: bank transfer details, a payment link, or a reference to the payment section of the PDF.

The subject line deserves the same care. Something like "Invoice INV-1042 from Rivera Design, due 2 April" gets opened and filed correctly; our list of invoice email subject lines has 25 tested patterns.

Please find attached invoice: 10 email examples

1. Standard invoice email

Subject: Invoice INV-1042 from Rivera Design, due 2 April

Hi Sam,
Please find attached invoice INV-1042 for USD 1,850.00, covering the website updates completed in March. Payment is due by 2 April by bank transfer; details are on the invoice. Let me know if you need anything else to process it.
Best regards,
Ana

2. First invoice to a new client

Hi Priya,
Thank you for choosing us for the office move. Please find attached our first invoice, INV-2001, for GBP 2,400.00. As agreed in the quote, payment is due within 14 days, by 26 November. If your accounts team needs a supplier form or our bank details on letterhead, just tell me who to send them to.
Kind regards,
Tom

3. Sending to accounts payable with a PO number

Dear Accounts Payable team,
Please find attached invoice INV-3310 for purchase order PO-77821, total EUR 6,120.00 including VAT. Goods were delivered on 4 November against delivery note DN-5520. Payment terms are 30 days from the invoice date, so payment is due on 5 December.
Regards,
Marta Lewis, Finance, Lewis Supplies

4. Monthly retainer

Hi Jordan,
Here is the invoice for the November retainer (INV-1055, USD 3,000.00), due on 30 November. Hours used this month: 22 of 25. As always, the card payment link is at the bottom of the PDF.
Thanks,
Chris

5. Deposit invoice

Hi Lena,
Please find attached the deposit invoice for your kitchen renovation, INV-4102, for USD 4,500.00 (30% of the 15,000.00 quoted). We will order cabinets as soon as the deposit clears, so payment by 20 November keeps the start date of 2 December.
Best,
Mike

6. Final invoice at the end of a project

Hi David,
The project is complete and the final files are in the shared folder. Attached is the final invoice, INV-1078, for the remaining balance of USD 2,250.00. It already deducts the deposit paid on 1 October. Payment is due by 15 December.
It was a pleasure working with you.
Sara

7. Resending an invoice (a copy, not a new invoice)

Hi Sam,
As requested, I have attached another copy of invoice INV-1042, originally issued on 3 March for USD 1,850.00 and due on 2 April. Nothing has changed on it. Please let me know if it should be addressed to a different contact.
Thanks,
Ana

8. Invoice with a payment link

Hi Omar,
Please find attached invoice INV-0981 for AED 3,675.00 (3,500.00 plus 5% VAT). You can pay by card through the secure link at the top of the invoice, or by bank transfer using the details at the bottom. Due date: 30 November.
Regards,
Noor

9. Very short version for a regular client

Hi Kate, October invoice attached: INV-1063, USD 960.00, due 14 November. Thanks as always! Ben

10. Invoice sent on behalf of a colleague

Dear Mr Hughes,
On behalf of Laura Chen, please find attached invoice INV-5120 for the consulting sessions held on 4 and 11 November, totalling GBP 1,200.00. Payment is due within 30 days. Please reply to me with any billing questions.
Kind regards,
Jamie Park, Office Manager

A filled-in example: the email and the invoice side by side

The email should mirror the invoice exactly. Here is how the key figures line up for example 1:

Field	On the invoice PDF	In the email body
Invoice number	INV-1042	INV-1042
Issue date	3 March 2026	Not needed
Line items	Homepage redesign 12 h x 95.00 = 1,140.00; Blog template 8 h x 95.00 = 760.00	"Website updates completed in March"
Discount	Loyalty discount -50.00	Not needed
Total due	1,140.00 + 760.00 - 50.00 = USD 1,850.00	USD 1,850.00
Due date	Net 30: 2 April 2026	2 April
Payment method	Bank details and payment link	"By bank transfer; details are on the invoice"

If the email says one amount and the PDF says another, the client will rightly hold payment until you explain. Copy figures from the finished invoice rather than typing them from memory.

How to send an invoice by email, step by step

1. Finish the invoice first. Check the client's legal name, address, PO number, line items, tax and total. A tool such as our free invoice generator calculates totals for you and exports a clean PDF.
2. Save it as a PDF with a clear file name, for example "INV-1042_RiveraDesign_2026-03-03.pdf". Avoid editable Word files; our guide to invoice template PDF options explains why.
3. Send it to the right address. Many companies want invoices at a shared accounts payable inbox, not the person who hired you. Ask before the first invoice.
4. Write a specific subject line with invoice number, your business name and due date.
5. Write the body using one of the examples above, including the five key details.
6. Attach the file and check it opened correctly before pressing send. A missing attachment is the most common reason for a reply instead of a payment.
7. Log the send date so you know when to follow up. If the due date passes, a friendly payment reminder is the natural next step.

For a fuller walkthrough of delivery options, including portals and post, see how to send an invoice. When the email needs to say more, for example to explain a large project or a change in scope, a separate invoice cover letter is better than a long email body.

Regional and industry differences

United Kingdom: clients are used to "Please find attached" and "Kind regards". If you have not agreed a payment date with a business customer, government guidance says payment is usually late 30 days after the customer receives the invoice or the goods or service, whichever is later (GOV.UK: late commercial payments). Stating an agreed due date in the email removes any doubt.

United States: "Attached is your invoice" and "Thanks" are more common than "Please find attached". Corporate clients often require a W-9 before the first payment, so mention it if you have sent one.

Construction and trades: mention the job address and any variation or change order numbers in the email so a site manager can approve without hunting.

Agencies and freelancers: link the invoice to a milestone or deliverable ("Phase 2 sign-off received on 6 November") because approval often depends on it.

Common mistakes in invoice emails

• "Please find attached" with no attachment. Many email clients warn you; turn that feature on.
• No amount or due date in the email. Busy approvers act on what they can see in the preview.
• Vague subject lines such as "Invoice" or "Document", which get lost in shared inboxes.
• Issuing a new invoice number when resending, which can trigger a duplicate payment.
• Attaching several unrelated files, such as old quotes, which confuses the approver.
• Apologising for sending an invoice. "Sorry to bother you" undermines a normal business request. A neutral tone is enough.

Ready to send one? Build the invoice in our invoice generator, download it as a PDF in a minute with no sign-up, then paste one of the email examples above and attach it.