Siding Invoice Template: Free Example for Installers

Quick answer: A siding invoice template is a bill for installing or replacing exterior siding. It lists the area in squares (100 square feet each), the siding product and color, tear-off and disposal, house wrap, trim, soffit and fascia, corners and accessories, labor, approved change orders such as sheathing repair, the deposit paid and the balance due.

Siding jobs combine large material orders with labor that can change once the old cladding comes off. A clear invoice protects your margin and helps homeowners match the bill to the estimate, file insurance claims and register product warranties. This guide covers the line items siding contractors use, how to measure and price by the square, rules that affect tear-off work, and a full worked example. You can build the invoice in our free invoice generator.

What is a siding invoice?

A siding invoice is the final or progress bill a siding contractor sends for exterior wall cladding work. It applies to vinyl siding, fiber cement lap and panel products, engineered wood, metal and wood siding, plus related exterior trim. Customers include homeowners, builders, property managers and insurance-funded storm repair jobs.

The invoice confirms the scope delivered: how many squares were installed, whether old siding was removed, what was installed underneath (house wrap, foam board, flashing) and which trim pieces were replaced. It works alongside your estimate and contract. For general construction billing rules see our construction invoice guide, and for exterior trade neighbors look at the roofing invoice template, since many companies sell roofing and siding together.

What should a siding invoice include?

Section	Details
Business details	Company name, address, phone, contractor or home improvement license number where required
Invoice details	Invoice number, invoice date, due date, contract or estimate number
Customer and site	Owner name, job address, insurance claim number if applicable
Product information	Manufacturer, product line, profile, color, exposure (for example 7 inch lap)
Quantities	Squares installed, linear feet of trim, soffit and fascia, number of corners and mounting blocks
Prep work	Tear-off and disposal, sheathing repair, house wrap, flashing
Change orders	Numbered and approved additions with unit prices
Payments	Deposit, progress payments, balance due
Terms	Payment methods, late fee, workmanship warranty, product warranty note

How to measure siding in squares

The square is the standard unit for siding labor and materials. One square equals 100 square feet. To get the installed squares:

1. Measure each wall's width and height and multiply to get square feet.
2. For gables, multiply the base by the height and divide by two.
3. Add all wall and gable areas together.
4. Subtract large openings such as garage doors and big windows (many contractors ignore small openings because cutting around them takes extra time and material).
5. Divide by 100 to get squares.

Example: four walls total 2,050 square feet, two gables add 240 square feet, and openings deducted total 190 square feet. That is 2,100 square feet, or 21 squares installed. If you order 10 percent extra, you buy about 23 squares of material, but the labor line still reads 21 squares.

Trim is measured separately in linear feet: soffit, fascia, J-channel, window and door casing, frieze boards and starter strip. Outside and inside corners are usually counted per piece or per linear foot.

How much do siding contractors charge?

Installed prices vary widely by product, region, house height and complexity. Vinyl is usually the lowest-cost option, fiber cement and engineered wood sit in the middle to upper range and need more labor, and specialty products cost more again. Rather than relying on a national average, price from your supplier costs per square, your crew's production rate and overhead. The structure below shows typical billing units.

Item	Common unit	Invoice tip
Siding installation (labor)	Per square	Note product type, since fiber cement installs slower than vinyl
Siding material	Per square or lump sum	Name brand, line and color for warranty and repairs
Tear-off and disposal	Per square	Include dumpster or haul fees here or as a separate line
House wrap or weather barrier	Per square	List product and taping of seams
Insulated backer or foam board	Per square	State thickness
Trim, soffit and fascia	Per linear foot	Split materials (aluminum, PVC, fiber cement) if priced differently
Window and door wraps	Per opening	Count openings wrapped
Sheathing replacement	Per sheet	Bill only with a signed change order
Height or steep access	Per square or lump sum	Third story walls often need staging or lifts

If you sell a bundled price per square including materials, that is fine, but list the product details anyway. For help splitting costs, see our guide to labor and materials invoices and to materials markup.

Tear-off, lead paint and disposal rules

Removing old siding is where most extra costs appear: rotten sheathing, missing flashing, insect damage or multiple old layers. Write unit prices for these into the contract so you can bill them cleanly.

On homes built before 1978, removing or cutting painted siding and trim can disturb lead-based paint. The EPA Renovation, Repair and Painting (RRP) Program generally requires certified firms, trained renovators and lead-safe practices for this work, plus giving the owner the Renovate Right pamphlet before starting. Some states run their own programs. If your crew follows RRP containment and cleaning, the added cost can be priced as its own line so the customer sees why the job costs more.

Disposal costs depend on weight and local landfill fees. Asbestos cement siding, found on some older homes, needs licensed abatement in most places and should never be torn off by a standard crew; exclude it from your scope unless you hold the right licenses.

Example siding installation invoice

This illustrative example uses made-up prices for a two story vinyl replacement job.

Summit Exteriors Inc., Invoice SID-2026-064, dated October 22, 2026. Customer: Marcus and Lena Ortiz, 15 Birch Court. Product: insulated vinyl lap siding, double 4.5 inch profile, color Pewter. Terms: balance due within 10 days.

Description	Qty	Unit	Rate	Amount
Tear-off existing siding, haul and dispose	21	squares	$95.00	$1,995.00
House wrap installed with taped seams	21	squares	$45.00	$945.00
Insulated vinyl siding, materials	23	squares	$260.00	$5,980.00
Siding installation labor	21	squares	$210.00	$4,410.00
Aluminum soffit and fascia, installed	160	lin ft	$14.00	$2,240.00
Window and door aluminum wraps	14	openings	$85.00	$1,190.00
Outside and inside corners, J-channel and starter	1	lot	$680.00	$680.00
Change order CO-1: replace rotten OSB sheathing	6	sheets	$95.00	$570.00
Building permit (at cost)	1	each	$120.00	$120.00
Subtotal				$18,130.00
Less deposit paid September 30, 2026				-$5,500.00
Less progress payment on delivery, October 8, 2026				-$6,000.00
Balance due				$6,630.00

Notes: Two year workmanship warranty per contract. Manufacturer warranty applies per product terms; registration information enclosed. Leftover full pieces left in garage for future repairs.

The material quantity (23 squares) is higher than the labor quantity (21 squares) because material includes waste. Showing both avoids the question "why did I pay for 23 squares?" Sales tax treatment of materials on real property jobs depends on your state, so check before adding a tax line.

How to create a siding invoice in 8 steps

1. Open the signed estimate and copy product details and unit rates.
2. Record final measured squares and linear feet after installation.
3. Add tear-off, wrap and accessories exactly as quoted.
4. Add change orders with their numbers and approval dates. See how to handle change orders.
5. List permits and dumpster fees at cost if excluded from your price.
6. Subtract the deposit and any progress payments. Our progress billing guide explains staged invoices.
7. Add terms, warranty notes and product registration details.
8. Generate a numbered PDF with the free invoice generator and send it at the final walkthrough.

Invoicing siding jobs paid by insurance

After hail or wind storms, many siding jobs are funded by homeowners insurance. The insurer's adjuster writes a scope of loss, often using estimating software with line items for removal, installation, wrap and trim. Your invoice should follow that scope closely, and anything extra needs a supplement request with photos. The homeowner is still responsible for their deductible. Our new guide on how to bill insurance companies as a contractor walks through direction to pay forms, supplements and depreciation holdbacks.

Matching siding is a frequent issue: if the original product is discontinued, the adjuster may approve more walls than were damaged. Note the approved scope on the invoice so it is clear why the whole elevation was replaced.

Billing siding repairs vs full replacements

Not every siding job is a whole house. Storm damage, a fallen branch or a failed section behind a gutter often calls for a repair, and repairs need a different invoice structure.

• Use a minimum charge. Driving out, setting ladders and cutting in a few panels takes nearly as long as a half day of installation, so many contractors set a minimum job charge for repairs.
• Bill time and materials when scope is unknown. If you cannot see what is behind the damaged area, quote an hourly rate plus materials and explain this on the estimate.
• Record color and profile matching. If the original product is discontinued and you used the closest available match, say so on the invoice so the customer cannot later claim you promised an exact match.
• Note salvaged material. If you reused panels from a less visible wall to get a match, describe that swap and the replacement used on the hidden wall.

Full replacements, by contrast, are priced per square with a detailed scope and payment schedule. The table compares the two.

Factor	Repair invoice	Full replacement invoice
Pricing	Minimum charge, hourly or per piece	Per square plus trim and accessories
Payments	Usually paid on completion	Deposit, progress payment, final balance
Documentation	Photos, matching notes	Contract, permit, product and warranty details
Typical customer	Homeowner or insurer for small claims	Homeowner, builder or larger insurance claims

A typical replacement payment schedule is a deposit to order materials, a progress payment at material delivery or tear-off, and the balance at the final walkthrough. Put the schedule in the contract, then show each payment received on the final invoice so the balance is easy to verify. Keep a polite reminder email ready for balances that run late, and put a firm due date on every invoice.

Common siding invoice mistakes

• No product details. Without brand, line and color, the homeowner cannot order matching pieces or register the warranty.
• Charging waste as labor. Labor should follow installed squares, not ordered material.
• Unapproved rot repairs. Bill sheathing only with a signed change order and photos.
• Ignoring RRP rules on older homes. Fines can be far larger than the job's profit.
• Wrong deposit amounts. Some states cap home improvement deposits. Check before setting terms.
• Vague trim lines. "Trim work" should become linear feet of soffit, fascia and wraps.
• Forgetting lien paperwork. If you bought materials on account, your supplier may also have lien rights. A lien waiver on final payment reassures the owner.

Other exterior and remodeling templates

Siding contractors often bid related work. Use the remodeling invoice template for larger renovations, the painting invoice template for repaint jobs, and the new insulation invoice template if you add exterior foam or attic upgrades. If you do decks too, see the deck building invoice template.

A good siding invoice states squares installed, product details, prep work, approved changes and every payment received, so the customer can pay, file a claim or register a warranty without back and forth. Create yours in our free invoice generator: it is free, needs no sign-up and downloads a PDF built right in your browser. For more layouts, browse the invoice templates.