Tyre Shop Invoice Template (With Sample)
Tyre shop invoice template with a filled sample: tyre size, load and speed ratings, DOT date, fitting, balancing, disposal and state fees like California's.
"205/55R16 91V" means a lot to a fitter and very little to a customer, but both need it on the bill. A tyre shop invoice template has to record the exact tyre fitted, the services around it (fitting, balancing, valves, alignment, disposal) and any government tyre fees, in a way the customer can understand and the shop can rely on for warranty claims.
This guide lists the fields, shows a filled-in invoice for a set of four tyres with alignment, explains how to show state tyre fees and road hazard cover, and covers the mistakes that cause comebacks.
Tyre shop invoice: fields to include
| Section | Fields |
|---|---|
| Shop | Name, address, phone, tax number or seller's permit |
| Invoice | Number, date, technician, job card reference |
| Customer and vehicle | Name, phone, registration or plate, make, model, year, odometer reading |
| Tyre lines | Brand, pattern, size (205/55R16), load index and speed rating (91V), DOT or date code, position (FL, FR, RL, RR), quantity, price |
| Service lines | Mount and fit, wheel balance, valves or TPMS kit, puncture repair, alignment, nitrogen fill |
| Fees | Tyre disposal, state or government tyre fee |
| Totals | Subtotal, discount, tax, total, payment method |
| Check notes | Torque applied, pressures set, tread depth of removed tyres, re-torque reminder |
| Warranty | Manufacturer warranty, road hazard cover, workmanship guarantee |
Many shops record the technical details first on a job card and then copy them to the invoice. Our job sheet template shows a workshop-friendly layout.
Reading the tyre description
Using 205/55R16 91V as an example:
- 205 is the tyre width in millimetres.
- 55 is the aspect ratio: sidewall height as a percentage of width.
- R16 means radial construction for a 16-inch wheel.
- 91 is the load index, and V is the speed rating.
Putting the full code on the invoice settles any later question about whether the right tyre was fitted. A short line like "Brand X Touring 205/55R16 91V" is ideal.
Sample tyre shop invoice (California)
This example shows four new tyres, fitting, balancing, TPMS service kits, disposal of the old tyres, a four-wheel alignment and the California tire fee. For illustration, sales tax at 8.75% is applied only to the tyres and valve kits. Which items are taxable depends on your state's rules, so check before copying this pattern.
Invoice TS-26-3318 | Date: 12 November 2026
From: Valley Tire and Alignment, California
Customer: J. Ramirez | 2019 Toyota Corolla, plate on file, odometer 48,215 mi
| Description | Qty | Unit | Amount |
|---|---|---|---|
| Touring tyre 205/55R16 91V, DOT date 3226, all positions | 4 | $112.00 | $448.00 |
| Mount and fit | 4 | $12.00 | $48.00 |
| Wheel balance | 4 | $8.00 | $32.00 |
| TPMS valve service kit | 4 | $6.00 | $24.00 |
| Old tyre disposal | 4 | $4.00 | $16.00 |
| California tire fee | 4 | $1.75 | $7.00 |
| Four-wheel alignment | 1 | $99.00 | $99.00 |
| Sales tax 8.75% on tyres and valve kits ($472.00) | $41.30 | ||
| Total | $715.30 | ||
Notes: Lug nuts torqued to 76 lb-ft. Pressures set to 35 psi (door placard). Removed tyres measured 2/32" tread. Please return for a free re-torque check after 50 miles.
The math: 4 x $112 = $448 for tyres; fitting $48, balancing $32, valve kits $24, disposal $16, tyre fee $7 and alignment $99. Taxable goods are $448 + $24 = $472, and 8.75% of $472 is $41.30. Everything adds to $715.30.
Government tyre fees
Several US states charge a fee on new tyres to fund recycling and disposal programs. In California, the buyer pays $1.75 per new tire and the retailer collects it, according to the CDTFA's tax guide for the California tire fee, which also notes the fee should be stated separately on the receipt. Other states use different amounts and rules, so take your figure from your own state's revenue department. Keep the government fee on a separate line from your own disposal charge; customers often confuse the two.
For state sales tax rates to plug into your template, see our sales tax by state table. This is general information, not tax advice.
Tyre invoices outside the US
United Kingdom
Retail tyre prices normally include 20% VAT, and fitting packages are often quoted "fully fitted". For business customers, show the VAT separately on a full VAT invoice. Record the registration number and mileage, which fleet managers rely on.
India
The 2025 GST reform moved tractor tyres and parts from 18% to 5% and auto parts from 28% to 18%, according to the government's PIB summary. Check the current rate for the HSN code of each tyre type you sell, and show fitting and balancing as services with their own SAC code.
Pakistan and the Gulf
Registered dealers show their tax number and the tax charged; fleet customers often want the vehicle registration on every line so they can allocate costs.
Warranty and road hazard lines
If you sell road hazard protection, show it as a separate priced line with its term, for example "Road hazard protection, 3 years or 2/32" remaining tread, 4 x $15". Add a short footer:
- "Manufacturer's warranty applies per brand terms. Keep this invoice as proof of purchase."
- "Workmanship guaranteed for 30 days. Wheel nuts must be re-torqued after 50 miles."
- "Road hazard cover excludes vandalism, racing, under-inflation and collision damage."
If you also offer a workmanship guarantee on repairs, our workmanship warranty template has clear wording you can adapt.
Customer-supplied tyres and puncture repairs
When customers bring tyres bought online, bill fitting only and note "customer-supplied tyres; no tyre warranty from this shop". For puncture repairs, record the position, the repair method (plug-patch) and whether the damage was within the repairable area of the tread. Mobile fitters working from a van can use the same layout; see our mobile mechanic invoice template for call-out charges.
Step-by-step: writing up a tyre job
- Check the vehicle in. Record the registration or plate, make, model and odometer reading, and note any existing damage to wheels.
- Inspect and measure. Note the tread depth and condition of the old tyres, which supports the recommendation and protects you if the customer later questions it.
- Record what was fitted. Brand, pattern, size, load index, speed rating, DOT date code and position for each tyre.
- Add every service. Fitting, balancing, valves or TPMS service, alignment and disposal, each on its own line.
- Add fees and tax. Government tyre fees separately from your own charges, then tax according to your local rules.
- Write the check notes. Torque value, pressures set and the re-torque reminder.
- Take payment and hand over. Give the customer the invoice, any warranty registration details and the removed tyres if they asked to keep them.
Fleet accounts and monthly invoicing
Taxi operators, delivery firms and company car fleets often run a tyre account with one shop. For them, the invoice is less about the individual sale and more about cost tracking. Include the vehicle registration and the driver or depot on every job, the odometer reading, the tread depth of removed tyres and the purchase order or authorisation number if the fleet manager issues one.
Most fleet accounts are invoiced per job and then summarised on a monthly statement, or billed once a month with each vehicle as a section. Either way, agree the payment terms in writing. A fleet manager comparing tyre wear across 30 vans will value a consistent layout far more than a fancy design.
Seasonal tyre changes and storage
In colder regions, customers switch between summer and winter tyres twice a year, and many shops store the off-season set. Bill the changeover as a service (remove, fit, balance) and storage as a separate line for the season, such as "Tyre storage, 4 tyres on rims, November to April". Record the tyre size, brand and tread depth on the storage tag and the invoice, so the customer gets back the same set in the same condition and both sides can see how much tread remains.
Common mistakes on tyre invoices
- Size but no load or speed rating. The wrong rating can be a safety and insurance issue.
- No odometer reading. Mileage warranties are hard to claim without it.
- Government fees mixed with shop fees. Keep them on separate lines.
- Package price with no breakdown. Makes tax treatment and refunds harder.
- No re-torque reminder. A simple note prevents wheel problems and protects you.
Parts counters that sell tyres without fitting can use the auto parts invoice template instead, and garages doing wider repairs should see our auto repair invoice guide.
Ready to bill a tyre job? Add tyres, services and fees as separate lines in our invoice generator, put the torque and pressure notes at the bottom, and download a professional PDF. It is free and you do not need to sign up.
Frequently asked questions
What should a tyre shop invoice include?
Include the shop's details and tax number, invoice number and date, customer name and vehicle (registration or plate, make, model and odometer reading), and each tyre with brand, model, size, load index, speed rating, quantity and price. Then list fitting, balancing, valves, alignment, disposal and any government tyre fee, followed by tax, total, payment and warranty or road hazard terms.
Why should the DOT code be on a tyre invoice?
In the US the DOT code identifies the tyre and ends with a four-digit date code showing the week and year of manufacture. Recording it on the invoice proves which tyres were fitted and how old they were at sale, which matters for warranty claims and recalls. Many shops record at least the date code for each tyre or each set.
What is the California tire fee?
California charges a fee of $1.75 per new tire, paid by the buyer and collected by the retailer, according to the CDTFA. Retailers are expected to show the fee separately on the receipt. Other states have their own tire fees with different amounts and rules, so check your state revenue department's guidance before setting up your invoice template.
Should fitting and balancing be on separate lines?
Yes. Show tyres, fitting, balancing, valves and disposal as separate lines, even if you sell them as a package price. Customers can see what they paid for, and you can handle tax correctly where labour or fees are treated differently from goods. It also makes it easy to price a job where the customer brings their own tyres and only pays for fitting.
What does a road hazard warranty on an invoice cover?
A road hazard warranty usually covers repair or replacement if a tyre is damaged by potholes, nails or debris during normal driving, often on a pro-rated basis by remaining tread. It usually excludes vandalism, racing, wrong inflation and accidents. If you sell one, show it as a separate line with its price and term, and give the customer the full terms in writing.
Invoice Creator Editorial Team
Guides on invoicing, cash flow and small-business finance from Invoice Creator, operated by Next Software Development Company. Content is reviewed for accuracy against the fields our own invoice generator produces.
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