Airbnb Cleaning Invoice Template for Turnovers (Free)
Airbnb cleaning invoice template for turnover cleaners: per-booking pricing, linens and laundry, restocking, extra fees and a weekly host billing example.
Quick answer: An Airbnb cleaning invoice template bills a host or property manager for turnover cleans between guests. It lists each clean by date and property with a flat per-turnover price, add-ons such as laundry, linen sets and restocking, any extra-mess or same-day charges, the billing period and the total, usually invoiced weekly or twice a month.
Short-term rental cleaning is fast, deadline-driven work: checkout at 11, check-in at 3, and the home must be spotless in between. Cleaners juggle multiple hosts and properties, and invoicing every single turnover separately quickly becomes a chore. This guide shows how to build an Airbnb cleaning invoice template, how to price turnovers and extras, how batch billing works, and how the platform's cleaning fee relates to what you charge.
What is an Airbnb cleaning invoice?
An Airbnb cleaning invoice is the bill a turnover cleaner or cleaning company sends to the host (or a property manager acting for the host) for cleaning a short-term rental between bookings. It is a business-to-business invoice: Airbnb does not pay cleaners directly, and the guest never sees your invoice. The same template works for Vrbo, Booking.com and direct-booking properties.
Turnover cleaning is different from a regular house clean. It includes resetting the home for the next guest: changing linens, laundry, restocking guest supplies, staging, checking for damage and reporting maintenance issues. Your invoice should reflect that broader scope. For general residential cleaning, see our cleaning service invoice template, and for hosts billing guests directly, our vacation rental invoice template.
Airbnb cleaning fee vs what you charge the host
Hosts set a cleaning fee on their listing, and guests pay it as part of the booking. That fee goes to the host in the payout. You are paid whatever you and the host agree, which may be more or less than the listing fee. Airbnb's service fee for hosts on the host-only fee structure is commonly 15.5% for most hosts as of late 2026, and Airbnb calculates it on the booking subtotal, which includes the nightly rate and host-set fees such as cleaning. Check Airbnb's service fee help article for current details, as fee structures differ by region and change over time.
Why this matters for you: when you raise your rates, hosts often need to raise their listing cleaning fee by more than your increase to cover the platform fee. Explaining this briefly when you send a price change helps hosts adjust and keeps the relationship smooth.
Airbnb cleaning invoice template: what to include
| Field | Short-term rental details |
|---|---|
| Your business details | Name, phone, email, payment details |
| Invoice number and date | Unique number, issue date, due date |
| Billing period | For example October 20 to October 26, 2026 |
| Bill to | Host or property management company name |
| Property | Listing name or address for each turnover |
| Turnover lines | Date, property, base clean price |
| Add-ons | Laundry, extra beds, hot tub, restocking, pet hair |
| Extra charges | Heavy mess, same-day booking, late checkout wait, cancellation |
| Supplies | Items purchased for the host, with quantities |
| Notes | Damage or maintenance issues reported, with dates |
| Totals and terms | Subtotal, tax if any, total, payment method |
Our free invoice generator lets you list each turnover as a line item and download a PDF to send at the end of each billing period.
How to price turnover cleans
Turnover pricing varies widely by market, property size and what is included. Rather than copy national figures, calculate from your own time: how long a standard turnover takes, your hourly labor cost, travel between properties, laundry time and supplies. Then set a flat price per property type. A typical price structure looks like this:
| Price element | Common method | Notes |
|---|---|---|
| Base turnover | Flat by bedrooms and bathrooms | Set per property after a trial clean |
| Laundry | Per load or per linen set | Or included in base price |
| Extra beds or sofa beds | Per bed | Time to make up and strip |
| Hot tub or pool check | Flat per visit | Chemical costs may be extra |
| Restocking | Flat fee or cost of items | Agree who buys supplies |
| Pet stays | Flat surcharge | Hair removal takes time |
| Heavy mess | Hourly beyond standard time | Photos required |
| Same-day turnover | Rush surcharge | See our guide to a rush fee |
| Late cancellation | Partial fee | See cancellation fee invoices |
| Deep clean | Hourly or flat | Seasonal or quarterly |
For general hourly benchmarks and how to think about rates, our guide on how much to charge for house cleaning is a useful starting point, and our article on starting a cleaning business covers insurance and setup.
Airbnb cleaning invoice example (weekly batch billing)
This sample shows a cleaner billing one host with two listings for a week of turnovers. Prices are illustrative.
Fresh Turn Cleaning | Invoice FT-2026-0412 | Date: October 27, 2026 | Due: November 3, 2026
Bill to: Coastal Stays (A. Rivera) | Period: October 20 to 26, 2026
| Date | Property | Description | Qty | Rate | Amount |
|---|---|---|---|---|---|
| Oct 20 | Harbor View 2BR | Turnover clean, 2 bed / 2 bath | 1 | $110.00 | $110.00 |
| Oct 20 | Harbor View 2BR | Linen sets, wash and dry | 2 | $12.00 | $24.00 |
| Oct 22 | Pine Cottage 3BR | Turnover clean, 3 bed / 2 bath | 1 | $140.00 | $140.00 |
| Oct 22 | Pine Cottage 3BR | Linen sets, wash and dry, plus sofa bed | 4 | $12.00 | $48.00 |
| Oct 22 | Pine Cottage 3BR | Hot tub check and cover clean | 1 | $25.00 | $25.00 |
| Oct 24 | Harbor View 2BR | Turnover clean, same-day check-in surcharge | 1 | $110.00 + $25.00 | $135.00 |
| Oct 24 | Harbor View 2BR | Linen sets, wash and dry | 2 | $12.00 | $24.00 |
| Oct 26 | Pine Cottage 3BR | Turnover clean, pet stay surcharge | 1 | $140.00 + $30.00 | $170.00 |
| Oct 26 | Pine Cottage 3BR | Linen sets, wash and dry | 3 | $12.00 | $36.00 |
| Oct 26 | Pine Cottage 3BR | Extra cleaning, heavy kitchen mess (photos sent Oct 26) | 1.5 hrs | $40.00 | $60.00 |
| Oct 20 to 26 | Both | Guest supplies restocked (coffee pods, toilet paper, dish soap; receipts attached) | 1 | $46.80 | $46.80 |
| Total due | $818.80 | ||||
Notes on the invoice: "Pine Cottage: bathroom fan noisy, reported Oct 22. Harbor View: chipped mug removed, replacement recommended." Reporting maintenance issues on the invoice gives the host a dated record and shows the value you add beyond cleaning.
The heavy-mess line references the photos sent the same day. If the host decides to request reimbursement from the guest through Airbnb's resolution process, your dated invoice line and photos are useful supporting evidence.
Billing individual hosts vs property management companies
Turnover cleaners usually work for two kinds of clients, and each expects a slightly different invoice.
| Individual host | Property management company | |
|---|---|---|
| Number of properties | One to a few | Many, often in different owners' names |
| Billing frequency | Per clean or weekly | Weekly or twice monthly, often on a set day |
| Invoice layout | Simple list of turnovers | Grouped by property, sometimes one invoice per owner |
| References | Date and listing name | Property code, reservation or work order number |
| Payment | App transfer, card or ACH | ACH on a payment run, sometimes net 15 |
| Supplies | Often bought by the cleaner and billed | Often supplied from the manager's stock |
Property managers frequently allocate cleaning costs back to each owner's statement, so a property code on every line saves them work and gets you paid faster. Ask whether they want the guest reservation code too; many managers match turnovers to bookings in their software.
What to put in your agreement with a host
A one-page agreement prevents most billing disputes with hosts. Include your price per property, what a standard turnover includes, how laundry and supplies are handled, extra-mess and pet rates, same-day and cancellation fees, how you report damage, the billing cycle and how you get paid. A simple price list attached to the agreement makes it easy for the host to see what each add-on costs. If the host wants automatic payment, our guide to recurring payments for small businesses explains common options.
Review your prices at least once a year. Supplies, fuel and labor costs change, and most hosts expect occasional increases as long as you give notice before peak season rather than in the middle of it.
How to create an Airbnb cleaning invoice step by step
- Agree on terms with the host. Prices per property, add-ons, supply arrangements, billing frequency and payment method. A short service agreement avoids misunderstandings.
- Log every turnover. Date, property, extras and any issues, ideally the same day.
- Choose a billing cycle. Weekly or twice monthly works well for active properties. See our guide to the billing cycle.
- Build the invoice. One line per turnover and add-on, grouped by date or property.
- Add supplies with receipts if you buy them.
- Add notes on damage, missing items and maintenance.
- Send and get paid. Offer ACH, card or a payment app with business features; see our guide to accepting ACH payments.
Common Airbnb cleaning invoice mistakes
- No property name on each line. Hosts with several listings cannot match your charges to bookings.
- Unannounced extra charges. Send photos and a quick message the same day you find a heavy mess.
- Mixing supplies into the clean price. If you buy supplies, list them separately with receipts.
- Billing too rarely. Monthly invoices for 20 turnovers are hard to check; weekly batches are easier.
- No cancellation policy. Last-minute cancellations cost you a booked slot.
- Not tracking income for taxes. Cleaning income is self-employment income; set money aside for taxes and keep invoices organized.
Taxes and records for turnover cleaners
If you clean as an independent contractor, hosts may ask for a Form W-9, and a host paying in the course of a trade or business may need to issue a Form 1099-NEC if payments reach the threshold ($2,000 for payments made in 2026 under current law). Report all your income regardless. Our W-9 and 1099 guide explains the forms, and our independent contractor invoice guide covers the basics of contractor billing. Whether your cleaning services are subject to sales tax depends on your state. This is general information, not tax advice.
A clear Airbnb cleaning invoice template, with each turnover, add-on and supply listed by date and property, makes it easy for hosts to check and pay you quickly. Create yours in our free invoice generator: it needs no sign-up, builds the PDF in your browser, and lets you download and send your weekly invoice in a few minutes.
Frequently asked questions
How do Airbnb cleaners usually charge hosts?
Most turnover cleaners charge a flat price per clean based on bedrooms, bathrooms and square footage, with add-ons for laundry, restocking, hot tubs and extra mess. Some charge hourly for larger or irregular properties. Cleaners who work for several properties often bill the host or property manager weekly or twice a month, listing each turnover by date and property rather than invoicing every clean separately.
Is the Airbnb cleaning fee paid to the cleaner?
Not directly. The cleaning fee on an Airbnb listing is set by the host and paid to the host as part of the booking payout. The host then pays the cleaner according to their own agreement. The two amounts do not have to match, and Airbnb's service fee is generally calculated on the booking subtotal including the cleaning fee, so many hosts price the listing fee above the cleaner's rate.
Should I charge for laundry separately on turnover cleans?
Many cleaners do, because laundry is a large part of the cost, especially for larger homes or when done off-site. Common approaches are a per-load fee, a per-bed or per-set fee for linens, or a laundry service pass-through. If laundry is included in your flat rate, say so on the invoice so the host can compare quotes fairly.
How do I bill for restocking guest supplies?
Agree whether the host supplies consumables or you buy them. If you buy them, invoice for the items at cost or with a small handling markup, attach receipts if the host wants them, and list items such as coffee pods, toilet paper, soap and trash bags with quantities. Some cleaners charge a flat restocking fee per turnover instead.
What happens if a guest leaves the property very dirty?
Agree in advance on an extra cleaning rate, often hourly, for turnovers that need much more work than normal. Take dated photos before cleaning and send them to the host right away. Bill the extra time as a separate line. The host may be able to request reimbursement from the guest through Airbnb's resolution process, and your photos and invoice help support that request.
Do Airbnb cleaners need to collect sales tax?
Usually cleaners do not collect lodging or occupancy taxes, which apply to the guest's stay. Whether cleaning services themselves are taxable depends on your state and sometimes the type of property. Some states tax cleaning of real property or certain buildings. Check your state revenue department before adding tax, and keep records of any supplies you resell to hosts.
Will the host send me a 1099 for cleaning?
Possibly. A host who pays you in the course of a trade or business may need to file Form 1099-NEC if payments reach the reporting threshold, which is $2,000 for payments made in 2026 under current law. Whether a short-term rental is a trade or business depends on the host's situation. Either way, you must report all your cleaning income on your own tax return.
How do I handle same-day cancellations or late checkouts?
Put a cancellation and waiting policy in your agreement. Many cleaners charge a partial fee for a turnover canceled after they have scheduled the day, and an hourly rate for waiting time when a guest checks out late. Show these as separate lines with the date and reason so the host can see what happened and pass the cost on if their house rules allow.
Invoice Creator Editorial Team
Guides on invoicing, cash flow and small-business finance from Invoice Creator, operated by Next Software Development Company. Content is reviewed for accuracy against the fields our own invoice generator produces.
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