Masonry Invoice Template: Brick, Stone & Block (Free)

Masonry invoice template for brick, stone and concrete block work, with labor and materials lines, change orders, a worked example and tips to get paid faster.

By Invoice Creator Editorial Team 9 min readPublished: October 29, 2026

Quick answer: A masonry invoice template is a bill for brick, stone, concrete block or repair work that lists the job site, each scope item with quantity and unit price (per brick, per square foot or per job), materials such as mortar, ties and lintels, approved change orders, deposits received, any tax and the balance due.

Masonry jobs are material heavy and often change once walls are opened or footings are dug. A clear invoice shows the customer what they bought, how it was measured, and what changed along the way. This guide covers what to include on a masonry invoice template, how to price brick, block and stone work, a worked example with change orders, and the mistakes that delay payment.

What is a masonry invoice?

A masonry invoice is the payment request a mason or masonry contractor sends for building or repairing structures in brick, natural or manufactured stone, concrete masonry units (CMU, often called cinder block) and related work such as chimneys, retaining walls, steps, pavers, veneer and repointing. It documents scope, quantities and payments so the customer can pay with confidence and you have a clear record for bookkeeping and any lien or dispute later.

Masonry overlaps with concrete work. If you pour slabs, footings or driveways, our concrete invoice template covers yardage and finishing. For an overview of how construction billing works in general, start with the construction invoice guide.

Masonry invoice template: what to include

Section	Masonry-specific details
Header	Business name, license number, insurance carrier if requested, contact details
Invoice data	Invoice number, date, due date, contract or estimate reference
Customer and site	Billing name and address, job site address
Scope lines	Wall, column, chimney, veneer or repair area with dimensions
Units	Bricks or blocks installed, sq ft of face, linear ft of cap, each for columns
Materials	Units, mortar, sand, ties, flashing, lintels, rebar, grout fill
Equipment	Scaffolding, mixer, saw, lift rental
Change orders	Number, date, description, amount
Payments	Deposit and progress payments received
Totals and terms	Subtotal, tax if applicable, balance, payment methods, late fee

Set these fields up once in our free invoice generator and reuse the layout for each job.

How to price brick, stone and block work on an invoice

Masons use several pricing units, and the right one depends on the work. Mixing them on one invoice is normal as long as each line is clearly labeled.

Work type	Common billing unit	Notes
Brick wall or veneer	Per brick laid or per sq ft of face	Standard modular brick runs roughly 6.75 per sq ft of wall face
CMU block wall	Per block or per sq ft	A standard 8x8x16 block covers about 0.89 sq ft, so about 1.125 blocks per sq ft
Stone veneer	Per sq ft	Corners often billed per linear ft
Natural stone wall	Per sq ft of face or per ton of stone	Dry-stack vs mortared changes labor
Caps and copings	Per linear ft	Includes cutting and setting
Columns, steps, mailboxes	Per each or per job	Fixed price is easier for small items
Repointing and repairs	Per sq ft or hourly	Mortar matching may be extra
Grout fill and rebar	Per cell or per linear ft	Common on retaining and structural walls

The coverage figures above (about 6.75 modular bricks and 1.125 standard blocks per square foot) are common rules of thumb; always check your actual unit sizes and joint widths. When a job has unknowns, such as how much mortar is failing behind a chimney crown, quote and bill that portion on a time and materials basis rather than guessing a fixed price.

Materials and markup

Masonry materials are a large share of job cost, and many masons mark them up to cover ordering, delivery coordination, breakage and waste. Show the units and quantities so the customer sees what was used, and keep your markup consistent from job to job. Our guide to materials markup covers the common approaches, and the labor and materials invoice guide shows how to lay out both on one bill.

Masonry invoice example with a change order

This sample masonry invoice is for a backyard CMU retaining wall with a stone veneer face and cap. The customer added two columns mid-project via a change order. Prices are illustrative.

Description	Qty	Unit	Rate	Amount
Excavate and pour footing, 40 ft wall	40	lin ft	$38.00	$1,520.00
CMU block wall, 8x8x16, grouted cells with rebar, 3 ft high	120	sq ft	$24.00	$2,880.00
Drainage gravel and perforated pipe behind wall	40	lin ft	$14.00	$560.00
Manufactured stone veneer, installed	120	sq ft	$22.00	$2,640.00
Natural stone wall cap, set in mortar	40	lin ft	$30.00	$1,200.00
Cleanup and haul-off	1	job	$490.00	$490.00
CO-1 (Sept 24): two 16x16 veneered columns with caps	2	each	$850.00	$1,700.00
Contract total incl. change orders				$10,990.00
Less deposit received Sept 5				-$3,000.00
Less progress payment received Sept 26				-$3,500.00
Balance due				$4,490.00

The original estimate lines add up to $9,290. The change order for two columns added $1,700, for a revised contract of $10,990. After a $3,000 deposit and a $3,500 progress payment, the final balance is $4,490. Because the customer can trace every dollar back to the estimate and the signed change order, there is little to dispute.

How to handle change orders on masonry invoices

Change orders are where masonry jobs lose money. A customer asks for "just a couple of columns" or a different stone, and without paperwork the extra work becomes a free gift or an argument. Follow this process:

Stop and write it down. Describe the change, the price and any schedule impact.
Get approval before work. A signature or a reply email saying "approved" is far better than a verbal yes.
Number each change order. CO-1, CO-2 and so on, with dates.
Bill change orders on separate lines. Keep the original contract amount visible.
Update the contract total. Show the revised total on each later invoice.

For a deeper look at preventing unpaid extras, read our guide to scope creep and change orders. If the customer is comparing your final bill with an original quote, our article on quote vs estimate explains why the distinction matters when the price changes.

Deposits, progress billing and retainage for masons

Residential masonry jobs commonly use a deposit to cover materials, one or more progress payments at milestones (footing poured, wall built, veneer complete) and a final payment. Larger commercial jobs may use formal pay applications and hold back retainage, often 5% or 10%, until completion. If you work under a general contractor, see the subcontractor invoice template and our explanation of a retainage invoice.

Protect yourself with lien rights where your state allows them. A mechanics lien can secure payment for labor and materials you put into a property, but deadlines and notice requirements are strict and vary by state.

How to invoice masonry repairs and repointing

Repair work is a steady income stream for many masons, and it is billed differently from new construction. Chimney rebuilds, step repairs, crown replacements and repointing jobs are usually smaller, faster and full of unknowns, because you rarely know how much mortar has failed until you start cutting joints. A good repair invoice makes the measured quantities and the unknowns visible.

Repair type	Typical billing approach	Invoice detail to include
Repointing / tuckpointing	Per sq ft of wall or hourly	Wall area, joint depth, mortar type and color match
Chimney crown replacement	Per job	Crown size, materials, flashing work if any
Chimney rebuild above roofline	Per course or per job	Number of courses, brick match, scaffold or lift
Brick replacement	Per brick or hourly with minimum	Number of units, salvaged or new brick
Step and stoop repair	Per job or time and materials	Treads reset, cap stones, mortar
Efflorescence cleaning and sealing	Per sq ft	Cleaner used, sealer type, coverage

Here is a short repointing example: rake out and repoint front facade, 220 sq ft at $14.00 = $3,080.00; custom mortar color match and test panel, flat $150.00; scaffold rental, 4 days at $65.00 = $260.00; total $3,490.00. The test panel line matters: matching existing mortar color and strength takes a sample and a cure period, and showing it as a line item explains why repair work can cost more per square foot than new construction. On older buildings, note the mortar type you used, because softer lime-based mortars are often specified for historic brick.

For small repair jobs, collect payment on completion and consider a minimum charge so a two-hour visit still covers travel and setup. Our guide to billing for travel time explains when a separate trip charge is reasonable.

Step-by-step: creating a masonry invoice

Open your masonry template in the invoice generator or start from our invoice templates.
Enter the invoice number, date, due date and the estimate or contract reference.
Add the job site address and a one-line project description.
List each scope item with measured quantities and units.
Add materials and equipment rentals that are billed separately.
Add each approved change order on its own line.
Subtract the deposit and any progress payments with dates.
Apply sales tax only if your state requires it for this work.
State payment methods, late fee terms and your workmanship warranty.

Common masonry invoicing mistakes

Not measuring the finished work. Bill on measured quantities, not estimates, when your contract is unit-priced.
Verbal change orders. If it is not written, it is hard to collect.
Missing cold weather charges. Protection and heating cost money; bill them only if the contract allows.
Ignoring lien deadlines. Preliminary notices may be required early in the job in some states.
Lumping materials into labor. Customers question large single numbers.
Not tracking payments received. Always show deposits and progress payments so the balance is correct.

Sales tax on masonry invoices

In many states, masonry that becomes part of real property is a capital improvement: the contractor pays sales or use tax when buying brick, block, stone and mortar, and does not add tax to the customer's invoice. Some states tax repair and maintenance services, and a few tax separately stated materials. Check your state's rules and our guide to sales tax on invoices in the US. This is general information, not tax advice.

A well-built masonry invoice template keeps your scope, materials, change orders and payments in one clear document, which is the fastest way to get the final check. Create yours in our free invoice generator: no sign-up, the PDF is built in your browser, and you can download and send it the same day you finish the wall.

Frequently asked questions

How do masons charge for brick and block work?

Masons commonly price brick and block by the unit installed, by the square foot of wall face, or per job for smaller projects such as steps or mailbox columns. Stone veneer is usually priced per square foot, while repairs like repointing are often billed per square foot or by the hour. Whatever method you quote should carry through to the invoice so the customer can match the numbers.

What materials should be listed on a masonry invoice?

List the main units (brick, block, natural or manufactured stone) with quantities, then mortar, sand, wall ties, flashing, weep vents, lintels, rebar, grout fill and any sealer. Rental equipment such as scaffolding or a mixer can be listed separately. Itemizing materials helps when the customer compares quotes and supports warranty or insurance claims later.

How should I handle a change order on a masonry job?

Write the change down before doing the work: describe the added or removed scope, the price change and any time impact, and get the customer's signature or written approval by email. On the invoice, show each change order on its own line with its number and date. That keeps the original contract amount visible and makes the final total easy to verify.

Should masons take a deposit?

A deposit is common for masonry because materials such as brick and stone are heavy, expensive and sometimes special order. Many masons ask for enough to cover materials before ordering. Some states limit home improvement deposits, so check your licensing rules. Credit the deposit on every later invoice so the remaining balance is always clear.

Can I bill for weather delays on masonry work?

Usually only if the contract says so. Mortar work has temperature limits, and cold weather protection such as blankets, heated enclosures or additives adds cost. If you expect cold weather work, include a pricing clause in the contract. Then bill protection measures as a separate line with the dates used, rather than adding unexplained costs at the end.

Do masonry contractors charge sales tax?

In many states, masonry work that becomes part of a building or property is treated as a real property improvement, so the contractor pays sales tax on materials and does not charge tax on the finished job. Other states tax certain repair services or separately stated materials. Rules vary widely, so check your state revenue department before invoicing.

What is repointing and how is it invoiced?

Repointing (also called tuckpointing in some regions) is removing damaged mortar from joints and replacing it with new mortar. It is usually billed per square foot of wall or by the hour, plus mortar and any lift or scaffold rental. Note the mortar type and color match on the invoice, because matching historic mortar takes testing and time.

How long should payment terms be for masonry work?

Homeowner jobs are often due on completion or within 7 to 14 days, with deposits and progress payments along the way. Commercial and subcontract work commonly runs net 30 with retainage held until the end. Set the terms in your contract, print the due date on each invoice and follow up as soon as a payment is late.

Invoice Creator Editorial Team

Guides on invoicing, cash flow and small-business finance from Invoice Creator, operated by Next Software Development Company. Content is reviewed for accuracy against the fields our own invoice generator produces.

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