Salon Invoice Template: Stylists & Booth Rent
A salon invoice template guide for hair stylists and salon owners: bill services, bridal parties, products and monthly booth rent, with worked examples.
Quick answer: A salon invoice template has two common uses. Stylists use it to bill clients for services such as bridal hair, color or event styling, listing each service, products, travel and deposits. Salon owners use it as a booth rent invoice, billing renters for the station, the rental period, any product purchases and agreed fees, with a clear due date.
Most salon appointments end with a card tap and a receipt, so many stylists never think about invoices until a bride books five people or a renter falls behind on rent. That's when a proper salon invoice template saves an awkward conversation. This guide covers both sides: hair stylist invoices for clients and booth rent invoices for salon owners. You can build either in the invoice generator with the Lavender template.
When a salon or stylist needs an invoice
- Bridal and wedding parties, booked months ahead with a deposit and paid by one person.
- Editorial, film, theater and photo shoots, where a production company pays on terms.
- Corporate and event styling, billed to a business rather than the person in the chair.
- Booth or suite rent, billed weekly or monthly by the salon owner.
- Education and classes, where a stylist teaches at another salon.
- Clients paying later, for example a regular who settles monthly.
What to put on a hair stylist invoice
| Field | Example |
|---|---|
| Stylist or salon details | Business name, address, phone, booking link |
| Client | Name of the person paying, not necessarily the person styled |
| Event or service date | Saturday 14 November 2026, on location |
| Services | Bridal updo, bridesmaid styling, trial, color service |
| Products | Retail items sold, separately from services |
| Travel or early-start fee | On-location fee, before-7 a.m. start fee |
| Deposit | Amount paid at booking and whether it's refundable |
| Balance and due date | Balance due on the event day before services begin |
Keep retail products on separate lines from services. If your state taxes products but not hair services, you need them split anyway, and it makes your sales records cleaner.
Worked example 1: bridal party invoice
Hair for a bride and four bridesmaids on location, with a trial a month earlier. The bride paid a 50% deposit at booking.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Bridal trial, 15 October 2026 | 1 | $85.00 | $85.00 |
| Bridal hair, wedding day | 1 | $175.00 | $175.00 |
| Bridesmaid styling | 4 | $95.00 | $380.00 |
| On-location travel fee | 1 | $60.00 | $60.00 |
| Total | $700.00 | ||
| Less deposit paid 2 August 2026 | −$350.00 | ||
| Balance due 14 November 2026, before services begin | $350.00 | ||
The maths: $85 + $175 + $380 + $60 = $700. Half was paid at booking, leaving $350. Gratuity isn't included; if the party wants to tip, it's added at payment. Some stylists instead include a stated service charge for large parties. If you do, call it a service charge, not a tip, and say who receives it.
What is a booth rent invoice?
Booth renters (also called chair renters or suite renters) run their own businesses inside a salon. They lease a station, set their own prices and hours, buy their own products and keep their own clients. The salon owner is effectively their landlord, and the booth rent invoice is how the owner bills that rent.
A booth rent invoice should show:
- Station or suite number and the rental period (week or month).
- Rent amount as set in the booth rental agreement.
- Extras the agreement allows: backbar or color products bought from the salon, laundry, shared utilities, card processing if the salon handles it.
- Late fees, only if the agreement includes them.
- Due date and how to pay.
Because booth rent repeats on the same day every week or month, treat it like any other recurring bill. Our recurring invoices guide and the rent invoice template both cover the routine, including how to number repeat invoices.
Worked example 2: monthly booth rent invoice
A stylist renting Station 4 for November. They bought color supplies through the salon's distributor account and paid last month's rent late.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Booth rent, Station 4, 1–30 November 2026 | 1 | $1,050.00 | $1,050.00 |
| Color supplies purchased via salon account (receipt attached) | 1 | $142.00 | $142.00 |
| Towel laundry service, November | 1 | $40.00 | $40.00 |
| Late fee, October rent (per agreement clause 6) | 1 | $25.00 | $25.00 |
| Total due 1 November 2026 | $1,257.00 | ||
The maths: $1,050 + $142 + $40 + $25 = $1,257. If the salon resells products at a markup, sales tax may apply to that line depending on the state; the sales tax calculator will work out the amount.
Booth rent, contractors and 1099s
Salon owners sometimes treat the booth rent invoice as a formality, but it is also evidence of the relationship. Regular invoices for a fixed rent, paid by the renter from their own business account, support the position that the renter is running an independent business. Paying a renter a share of their service revenue, by contrast, looks more like commission employment.
The booth rental relationship has tax consequences on both sides, so get it right from the start:
- Classification. A booth renter who controls their schedule, prices, products and clients is generally an independent business. If the salon sets hours, assigns clients or dictates how services are done, the relationship can start to look like employment, which brings payroll obligations. When in doubt, ask a tax adviser.
- Who files the 1099. Rent paid in the course of a business is reported on Form 1099-MISC by the payer. That usually means the renter may need to issue one to the salon owner, not the reverse, subject to exceptions such as payments to corporations. Legislation passed in 2025 raised the reporting threshold from $600 to $2,000 for payments made from 2026; confirm the current figure on the IRS website.
- Commission stylists are different. A stylist paid a commission on services they perform may be an employee or a contractor depending on the facts. If they are a contractor, they invoice the salon rather than the other way round; see our independent contractor invoice guide.
This is general information, not tax advice. Classification and reporting rules depend on your specific facts, so check with a qualified professional.
Chair rent, suite rent and weekly billing
Not every rental looks the same, and the invoice should match the arrangement in the agreement:
| Arrangement | Typical billing | What the invoice shows |
|---|---|---|
| Chair or booth rent in an open salon | Weekly or monthly | Station number, period, rent, any shared supplies |
| Private salon suite | Monthly, often with a security deposit held separately | Suite number, rent, any utilities or amenities fees |
| Hybrid (lower rent plus a percentage of retail) | Monthly | Base rent plus the retail percentage, with the sales figure it's based on |
Weekly rent is common for chair rentals, which means four or five invoices a month. Use the same day each week and a predictable numbering pattern, such as ST4-2026-W45 for week 45. If the agreement says rent is due in advance, issue the invoice a few days before the week starts. Security deposits on suites are usually best kept off the regular rent invoice and recorded on a separate document, as with residential leases.
Tips and card fees can also cause friction. If the salon processes card payments for renters and passes on processing fees, show those fees as their own line with the period they cover, and pay out renters' tips according to the agreement. Mixing a renter's tips into a rent credit makes everyone's records harder to reconcile.
Deposits, no-shows and cancellations
Salons lose real money to no-shows on long appointments. Deposits for color corrections, extensions and bridal work are common for that reason. Invoice the deposit at booking with your cancellation terms printed on it, then deduct it on the final invoice. If the client cancels inside your notice window and you keep the deposit, issue a short final invoice or receipt showing the deposit retained as a cancellation fee, so both sides have a record. The deposit invoice guide shows the layout.
Next step
Whether you're a stylist billing a wedding party or an owner billing three renters, set up the template once. Open the Lavender template in the generator, enter your salon details, add your standard services or booth rent as lines, and save it as a draft for next time. For renters who drift late, read how to charge late payment fees. If you style weddings regularly, the event planner invoice guide shows how planners schedule vendor payments, which helps you line up your deposit dates with theirs.
Frequently asked questions
What is a booth rent invoice?
A booth rent invoice is a bill a salon owner sends to an independent stylist who rents a chair, station or suite. It lists the rental period, the rent amount and any extras the agreement allows, such as product purchases or late fees. The stylist keeps their own clients and income.
Do hair stylists need to give clients an invoice?
For everyday appointments, a point-of-sale receipt is usually enough. A full invoice is useful for bridal parties, photo shoots, film and theater work, corporate events, or any client who pays later or needs the paperwork for their own records.
Is a booth renter an employee or an independent contractor?
A true booth renter is generally an independent business that leases space, sets their own prices and hours, and keeps their own clients. If the salon controls how and when the stylist works, the relationship may look like employment, so get advice if you're unsure.
Do I charge sales tax on salon services?
Most states don't tax hair services, but a few states and localities do tax some personal-care services. Retail products such as shampoo and styling products are usually taxable where the state has a sales tax. Check your state's rules.
Who issues a 1099 for booth rent?
Generally, a business that pays rent above the reporting threshold in the course of its trade files Form 1099-MISC for the landlord, so a booth renter may need to issue one to the salon owner rather than the other way round. Exceptions apply, for example for payments to corporations, so confirm with a tax professional.
Is sales tax charged on booth rent?
In most states, renting a booth or chair isn't subject to sales tax, because it's treated as renting space rather than selling goods or taxable services. A few states or cities tax commercial rent or similar license fees, and extras on the booth rent invoice, such as products resold to the renter, may be taxable. Check with your state revenue department before adding tax to a booth rent invoice.
What should a booth rental agreement include?
At minimum: the station or suite, the rent amount and due date, the rental period, what the rent includes (utilities, laundry, backbar products, Wi-Fi), late fees, the notice needed to end the agreement and any security deposit. It should also confirm that the renter sets their own prices, hours and products and keeps their own clients. Your booth rent invoices should match the agreement line by line, so refer to clause numbers where helpful.
Can a booth renter deduct booth rent as a business expense?
Generally, yes. A self-employed stylist who rents a booth for their business can usually deduct the rent as an ordinary business expense, alongside products, tools, insurance and education. Keep every booth rent invoice and proof of payment, because they're the evidence for the deduction. This is general information, so confirm with a tax professional, especially if part of your arrangement is commission-based or you also work as an employee.
How do I invoice a salon for teaching a class?
Bill the salon or academy that hired you, not the attendees, unless you agreed to collect from students directly. List the class name and date, the length or number of attendees, your teaching fee, any kit or product costs and travel. If the host pays you a share of ticket sales instead of a fee, show the calculation. Ask whether they need a W-9 or a PO number before the class so the invoice isn't held up.
How should I bill for hair extensions?
Many stylists take a deposit at booking that covers the cost of the hair, because it's ordered for that client and often can't be returned. On the final invoice, show the hair as a product line (length, method and quantity) and the installation as a service line, then subtract the deposit. Bill move-ups or maintenance appointments separately, and print your refund policy for custom-ordered hair on the deposit invoice.
Invoice Creator Editorial Team
Guides on invoicing, cash flow and small-business finance from Invoice Creator, operated by Next Software Development Company. Content is reviewed for accuracy against the fields our own invoice generator produces.
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