Window Cleaning Invoice Template: Pane Rates and Sample Bill

Quick answer: A window cleaning invoice template shows your business details, the client and property address, a unique invoice number, the date of the clean, the number of windows or panes, whether you cleaned inside, outside or both, your rate per window, pane or visit, extras such as screens, tracks or stain removal, tax if it applies and the total due.

Window cleaning is a volume business. You might clean ten houses in a day and the same streets every month. That makes speed and consistency the real goals of a window cleaning invoice: the client should see the window count, the rate and the extras in seconds, and you should be able to produce the next bill in a minute. Our free invoice generator is built for exactly that.

This guide covers what to include on a window cleaning invoice, how to price per window, per pane or per visit with 2026 price ranges, how to bill screens, tracks and upper floors, a worked example, and payment terms for both homeowners and commercial clients.

What a window cleaning invoice template should include

A window cleaning invoice template should mirror your quote. If you quoted 22 windows inside and out, the invoice should say exactly that. Include:

• Business details: name, phone, email and logo. Window cleaning rounds rely on repeat trust, so a consistent branded invoice helps.
• Client and property: billing name and the service address. For landlords or agents, the property address is essential.
• Invoice number and date: a running sequence such as WC-2026-0207. The invoice number generator can suggest one.
• Date of clean: clients on a regular round want to match the bill to the visit.
• Window count and scope: number of windows or panes, and inside, outside or both.
• Rate: per window, per pane, per visit or per hour.
• Extras: screens, tracks, sills, skylights, conservatory roofs, hard water stain removal, post-construction cleaning.
• Tax: only where your service is taxable or you are VAT-registered.
• Payment terms: due date, methods and any late fee you have agreed.

Keeping one line per item, as in an itemized invoice, means the client can see that screens and tracks were genuinely extra rather than part of the window price.

Window cleaning prices and pricing models in 2026

Most window cleaners use one of four pricing models, and many combine them. The ranges below come from published 2026 US cost guides. They vary by region, home size, number of storeys, access and how dirty the glass is, so treat them as a rough guide rather than a rate card.

Model	Best for	Typical range, as of 2026	Invoice line example
Per window, inside and out	Most houses	Roughly $8 to $16 per window	Window cleaning, in and out, 22 windows
Per window, outside only	Maintenance cleans between full cleans	Roughly $5 to $10 per window	Exterior window cleaning, 22 windows
Per pane	Older homes with divided-light windows	Roughly $4 to $9 per pane	Pane cleaning, 64 panes
Per visit, whole house	Regular clients on a round	Roughly $150 to $450 for a typical home	Full house window clean, 12 Oct 2026
Hourly	Commercial or unusual jobs	Some guides quote about $42 to $99 per hour	Storefront glass cleaning, 3 hrs

Whole-home averages in the published guides cluster in the low to mid hundreds of dollars for a typical US house. UK and other markets price differently, often per house on a regular round, so base your own rates on local competition, your costs and the time each job really takes.

Per window or per pane?

Per window is easier for homeowners to understand. Per pane is fairer when a single frame holds a dozen small panes that each need cleaning. If you price per pane, count carefully on the quote and repeat the count on the invoice, because a client who counts windows rather than panes may think they have been overcharged.

How to bill screens, tracks, upper floors and stains

Extras are where window cleaning invoices make or lose money. Decide in advance what your base price includes, write it on the quote, and bill everything else as a separate line:

• Screens: removing, washing and refitting screens takes time. Price per screen.
• Tracks and sills: a quick wipe may be included, a deep clean of dirty tracks usually is not.
• Upper storeys: add a per-window premium or a minimum charge for windows that need ladders or long poles.
• Hard water stains: mineral deposits need extra products and time. Price per window affected.
• Post-construction cleans: paint, plaster and sticker residue can take several times longer than a normal clean. Quote separately.
• Skylights and conservatory roofs: price individually based on access.

If you also offer exterior washing, our pressure washing invoice template covers per-square-foot pricing, and the sibling guide on pressure washing prices helps you set add-on rates when you bundle the two.

Working at height: safety, pricing and the invoice

Upper-floor work is slower and riskier, and that should be reflected in your price. In the UK, the Health and Safety Executive expects work at height to be avoided where reasonably practicable, for example by using water-fed poles or cleaning from inside, and to be properly planned when it cannot be avoided. Its HSE guidance on working at height while window cleaning is worth reading wherever you work.

From a billing point of view, upper-floor and difficult-access windows justify a separate line or a higher rate. Show it clearly, for example "Upper-storey windows, water-fed pole, 8", so the client understands the extra charge is linked to the method and risk, not padding.

Sample window cleaning invoice walk-through

Here is an illustrative example. A homeowner books a full clean of 22 windows inside and out at $10 per window. The cleaner also removes and washes 22 screens at $2 each, deep cleans 6 dirty tracks at $3 each, and treats hard water stains on 2 bathroom windows at $15 each. In this example the service is not taxed where the cleaner works, so tax is zero. Your rates and tax position may be different.

Description	Qty	Rate	Amount
Window cleaning, inside and out, 12 Oct 2026	22	$10.00	$220.00
Screen removal, wash and refit	22	$2.00	$44.00
Track deep clean	6	$3.00	$18.00
Hard water stain removal	2	$15.00	$30.00
Total due			$312.00

Check the sum: $220 + $44 + $18 + $30 = $312, which sits inside the typical whole-home range in the table above. To build it in our generator:

1. Open the invoice generator and pick your country preset, such as the UK invoice generator if you work in Britain.
2. Add your logo, business name and contact details.
3. Enter the client name, property address, invoice number, invoice date and due date.
4. Add each line with quantity and rate. The generator works out the totals.
5. Set a tax rate only if your service is taxable or you are VAT-registered.
6. Add a note such as "Next clean booked for 9 November. Thank you."
7. Download the PDF and email it, or print it to leave with the client.

A clean, bright design suits this trade. Try the minimal invoice template or the ocean template for a fresh look.

Billing regular rounds and commercial clients

Most window cleaning income comes from repeat customers. Homeowners might book every four, eight or twelve weeks. Shops and offices often want weekly or fortnightly exterior cleans. Two billing patterns work well:

1. Invoice per visit: send or hand over an invoice after each clean. This suits homeowners on a round.
2. Monthly invoice: list each visit date on one invoice at the end of the month. This suits commercial clients with several visits.

Our guide to recurring invoices explains how to keep the same layout each month. Our generator does not send invoices automatically, but it keeps your draft in the browser, so you can change the date and visit count and download a new PDF in a minute. Commercial clients usually expect net 15 or net 30; see our guide to invoice payment terms.

How to set your own window cleaning prices

Published price ranges are a useful sense check, but your own rates should come from the time each job really takes and what you need to earn. A simple method works for most solo cleaners and small crews:

1. Time a few typical jobs. Record how long an average house takes from arrival to departure, including setting up, moving ladders or poles and packing away.
2. Set a target hourly figure. Include your own pay, plus a share of van, fuel, insurance, equipment, water purification and admin costs. These overheads are easy to forget when you only think about time on the glass.
3. Convert to your pricing unit. Divide the job price by the number of windows or panes to get a per-unit rate you can quote quickly.
4. Set a minimum charge. A small flat or a single shopfront still costs you travel time, so a minimum call-out price protects your day.
5. Review every year. Fuel, insurance and product costs change. Tell regular clients about price changes in advance and in writing.

Here is a quick illustration. Suppose an average house with 22 windows takes you 2.5 hours on site and your target is $55 per hour after costs, plus about $12 of fuel and materials per job. That gives 2.5 x $55 = $137.50, plus $12, or $149.50 for the job. Dividing by 22 windows gives about $6.80 per window. If that is well below what local competitors charge, you may have room to raise prices. If it is well above, look at whether you can work faster with better equipment or a tighter route.

Route density matters as much as rate. Ten houses on two neighbouring streets earn far more per day than ten houses spread across town, because travel time is unpaid. Many window cleaners offer a small discount for neighbours booked on the same day, which keeps the invoice simple: the discount appears in the discount field, and the window count and rate stay the same as on every other bill.

Finally, put your prices in writing. A short price sheet or quote that lists the per-window rate, the extras and the minimum charge means your invoice is simply a record of what the client already agreed to.

Tax on window cleaning services

Some US states treat cleaning services, including window cleaning, as taxable, while many do not. Check your state revenue department, read our overview of sales tax on US invoices, and use the sales tax calculator if tax applies. In the UK, VAT applies once your taxable turnover passes the registration threshold or you register voluntarily. This is general information, not tax advice, so confirm with a qualified accountant.

Common window cleaning invoice mistakes

• No window count. "Window cleaning, $312" does not let the client check the job. Always show quantity and rate.
• Unclear scope. Say inside, outside or both on every line.
• Extras without warning. If screens or tracks were not on the quote, ask before doing them.
• Missing date of clean. Regular clients need it to match visits to bills.
• Inconsistent pricing units. Do not quote per window and invoice per pane.
• Chasing small debts too late. On a round with many small invoices, collect on the day or send reminders quickly.

If you are building a wider cleaning business, our cleaning service invoice template and the sibling guide on how to start a cleaning business cover pricing, insurance and billing for general cleaning work.

Create your window cleaning invoice

A window cleaning invoice works best when it matches the quote line for line: window or pane count, inside or out, the rate, the extras and the date of the clean. Keep the same layout for every client on your round and you can bill a full day's work in minutes. Build your next one in the free invoice generator and browse our invoice templates to find a design that fits your brand. It is free, needs no account, and exports a print-ready PDF invoice.